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Results found: 15

The implementation of this A4ManagementTools Chain spans several months.
. Step 1: Define the upper-level strategic plan (roadmap): A4038.MasterPlan.
. Step 2: For activities over 80 work hours, use the project management tool: A4023.ProjectManagement.
. Step 3: Visually represent the action plan: A4075.VisualActionPlan.
. Step 4: Conduct stakeholder analysis: A4015.StakeholderAnalysis.
. Step 5: Set goals and priorities: A4005.TeamGoals&Priorities.
. Step 6: Define objectives and key results: A4008.Objectives&KeyResults.
. Step 7: Delegate with greater intentionality and fewer interruptions: A4007.Delegation.
. Step 8: Analyze and address risks: A4019.Risk&WeaknessAssessment.
. Step 9: Establish a communication plan: A4026.CommunicationPlan.
. Step 10: Follow up on activities and verify progress: A4042.StepsForward.
. Step 11: Assess the solidity of key projects: A4062.ProjectStressTest.
. Step 12: Ensure work execution readiness: A4074.WorksPreparation.
. Step 13: Coordinate activity execution: A4129.10MinutesBriefing.
. Step 14: Draw lessons from completed activities: A4133.Debriefing.
. Step 15: Define the required budget, calculate variances, and determine corrective actions: A4105.FinancialPlanning.

Go!

A4075.VisualActionPlan

This tool allows the graphical visualization of one's action plan and to communicate it clearly.

Key Results Solved Problems
Visualizing your action plan graphically Difficulty in establishing the time needed to complete activities
Establishing a visual sequence of execution Challenges in managing work peaks
Balancing resource utilization Failure to identify critical paths and workload peaks
Incorporating Work Breakdown Structure (WBS) into an overall vision Late planning
Coordinating activities and defining interdependencies Absence of an overall vision
Calculating the resources required at each stage Difficulty in monitoring work progress at a glance
Detecting inconsistencies early on  
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A4015.StakeholderAnalysis

This tool enables the examination of stakeholders regardless of their position or nature and to define an action plan to align values and interests.

Key Results Solved Problems
Analyzing stakeholders Possible opposition, often without objective reasons
Bringing out needs Resistance to change
Determining the true influencers Project interruptions
Mitigating the impact of opponents Costs generated by opposition
Engaging stakeholders Stakeholders’ tendency to maintain their positions
Benefiting from diverse perspectives Prolonged conciliation procedures
Creating new value instead of competing for it  
Stimulating the creation of alliances  
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A4005.TeamGoalsAndPriorities

This tool enables the team to set significant goals and outcomes, establish the right priorities, and coordinate effectively.

Key Results Solved Problems
Setting goals and priorities and synchronizing the team Interpretable goals
Developing a shared strategy Arbitrary assignment of priorities (not coordinated)
Highlighting activities that generate value Feeling of having to prioritize urgent activities
Excluding uncoordinated initiatives Prolonged periods of stress
Dedicating time to what is essential Tendency to procrastinate
Ensuring focus on the important rather than the urgent Tendency to be distracted from one’s goals
  Allowing others to use our resources
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A4008.ObjectivesAndKeyResults

This tool encourages the drafting of precise goals and outcomes, translating them to all hierarchical levels and fostering a harmonious execution of tasks.

Key Results Solved Problems
Formulating persuasive goals and pursuing tangible results Inconsistent results despite available objectives
Translating goals and results into an action plan Fluctuating motivation among some collaborators
Guiding collaborators towards meaningful actions Difficulty in clarifying the objective when required by the recipient
Making collaborators aware of the importance of their contribution Need to frequently repeat instructions
Encouraging collaborators to exceed their current limits Absence of significant results
Reducing interference  
Easily recalling the agreements made  
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A4007.Delegation

This tool facilitates the effective delegation of activities, tasks and responsibilities, enabling the performer to take care of them independently and accurately.

Key Results Solved Problems
Delegating tasks and responsibilities effectively Tendency to centralize (fear of negative outcomes of delegation)
Formalizing the project charter Too much time needed to delegate
Providing the executor with the necessary tools for autonomous work Insufficient use of the available delegation parameters (over 30 available)
Delegating while avoiding creative interpretations Frequent interruptions for clarifications
Quickly identifying what is needed or missing Expectations of the principal forgotten
Agreeing on binding results The executor’s frustration in the face of repeated changes of direction
Creating a positive work environment and encouraging collaborators to overcome challenges Waiting for the minimum requirements necessary for execution
Keeping track of what has been delegated and monitoring its progress Excessive use of resources in carrying out activities
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A4019.RiskAndWeaknessAssessment

This tool allows to detect risks and establish effective treatment. It enables the identification of new opportunities as well as accepting only sustainable residual risks.

Key Results Solved Problems
Identifying and managing risks and vulnerabilities Lack of a methodological approach to managing risks and opportunities
Avoiding preventable risks Limiting to identifying risks without taking action
Addressing risks in the right order, reducing them to the maximum sustainable level Absence of warning thresholds
Avoiding excessive caution that limits the ability to seize opportunities Tendency to manage risks only when they arise
Ensuring compliance with laws, regulations, norms, and good management practices Neglecting the analysis of operational continuity
Monitoring risks and setting alert thresholds Unawareness of risky processes (absence of process risk assessment)
Verifying proper application through internal audits  
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A4026.CommunicationPlan

This tool facilitates the creation of a consensual communication plan, significantly improving relational effectiveness with minimal investment.

Key Results Solved Problems
Formulating an internal and external communication plan Uncoordinated communication
Defining objectives and inviting action Absence of definition of channels, frequency, and responsibilities
Mapping interests, target audiences, modes and timing of communication Fragmented and repetitive communication
Encouraging attention to content Information overload for recipients
Establishing the action plan and evaluating the effect of communication Poor responsiveness
Codifying common communicative norms Lack of feedback on communication effectiveness
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A4062.ProjectStressTest

This tool allows you to examine the robustness of a project, identify risk factors and establish corrective measures, drawing inspiration from more than 150 best practices.

Key Results Solved Problems
Ensuring project resilience and facilitating their course Absence of essential criteria for project advancement
Consulting over 80 good practices for project management Frequent revisions and short-sighted planning
Defining clear criteria for project assignment Lack of clarity on project constraints
Choosing the most effective project management tools Ambiguity in roles and responsibilities
Evaluating the necessary skills for the project team Undefined monitoring criteria
Documenting project execution according to binding norms Obstacles in measuring progress
Verifying that a project is correctly dimensioned  
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A4074.WorksPreparation

This tool facilitates the optimal preparation of carrying out high- quality activities, inspired by more than 50 practical tips.

Key Results Solved Problems
Having an anticipatory calendar (documenting cyclic activities) Preventable errors
Having an action plan (shared and reusable) Operational inefficiencies
Keeping control of costs, times, and goals Prolonged waiting times
Documenting standardized procedures Management unforeseen events
Minimizing environmental impact: errors, waste, defects Lack of consideration for the environment
Increasing collaborators’ satisfaction Unnecessary movements and waste
  Health and safety risk
  Underutilization of human capital

 

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A4105.FinancialPlanning

This tool enables you to plan and manage your financial flow and make informed decisions.

Key Results Solved Problems
Plan economic and financial flows Lack of detailed financial planning
Improve accuracy in planning and managing funds Difficulty tracking actual expenses against the budget
Perform management control Lack of transparency in cash flow monitoring
Make decisions based on up-to-date data Waste of financial resources
Increase transparency and traceability of expenses and investments Challenges in making economic forecasts
Balance income and expenses (spending review) Absence of proven corrective actions.
Identify waste.  
   
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A4042.StepsForward

This tool enables the listing of tasks to be completed and encourages teams to work proactively.

Key Results Solved Problems
Protocoling pending issues and resolving them in an organized manner Uncertainty about the progress of delegated activities
Compiling a document with all tasks to be performed Ambiguity regarding task assignments
Putting certain activities on hold (to allow them to mature or to decide whether to abandon them) Propensity to postpone the most challenging activities
Making collaborators responsible Tendency to react rather than anticipate
Appreciating the efforts made Engagement in tasks of little relevance instead of critical ones
Consulting progress without needing to ask Difficulty in coordinating harmoniously
Organizing ideas in a few moments  
Limiting email exchanges  
Go!

A4023.ProjectManagement

This tool integrates the most efficient techniques for organizing activities and projects, distributing responsibilities, delegating, and facilitating monitoring and audits.

Key Results Solved Problems
Formulating a strategy, managing projects, and coordinating activities effectively Absence of a coordinated action plan
Defining clear and unmistakable goals Tendency to manage activities empirically, without consolidated methodologies
Conducting kick-off meetings to align the team Habit of passively accepting unforeseen events
Plotting a path and taking the first steps immediately Tendency to centralize decisions
Incorporating the responsibility assignment matrix Presence of uncoordinated initiatives
Scheduling periodic reviews Limited autonomy for team members and frequent interruptions
Having a reminder and knowing the status of projects at a glance, at any time Obstacles in defining and monitoring costs, deadlines, and objectives
Mobilizing the team to overcome challenges together Difficulty in knowing the next 2-3 phases in advance

A4038.MasterPlan

Key Results Solved Problems
Articulating the overall strategic plan and priorities Lack of a written overview of one’s professional or personal activity (at most, a mental vision)
Logically organizing your macro goals, both professional and personal Tendency to harbor uncertainties about the path to follow
Determining the actions that will lead to the achievement of your goals Tendency to delay what is intimidating (often crucial)
Identifying what currently hinders progress Tendency to ruminate (difficulty calming the mind)
Stopping investing time in unproductive activities Wasting energy on activities without added value
Strengthening confidence in your choices  
Dispelling fears through the central role of your contribution