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Results found: 11

The implementation of this A4ManagementTools Chain spans several months.
. Step 1: Assesses management by processes and compliance with minimum requirements: A4010.CertificationReadinessAssessment.
. Step 2: Reorients the organization to primary activities: A4016.CoreBusinessFocus.
. Step 3: Make sure the course of work and resources are ready: A4074.WorksPreparation.
. Step 4: Conduct a campaign to streamline activities, procedures, and resources: A4024.LeanActions.
. Step 5: Stop unproductive activities/resources: A4103.WrongActivitiesBlocker.
. Step 6: Implement the continuous improvement cycle: A4029.ImprovementActions.
. Step 7: Deal with nonconformities: A4032.NonConformityTreatment.
. Step 8: Implements improvement proposals: A4073.ImprovementIdeasImplementation.
. Step 9: Brings out and acknowledges to employees the most effective activities and reconsiders the weakest/ineffective activities: A4101.4HoursImprovementSprint.
. Step 10: Coordinates the execution of activities: A4129.10MinutesBriefing.
. Step 11: Draw lessons learned from activities performed: A4133.Debriefing.

Go!

A4010.CertificationReadinessAssessment

This tool enables the organization to prepare for an increasing number of certifications by proving compliance with minimum requirements.

Key Results Solved Problems
Obtain an assessment of one’s readiness for certification Poor monitoring of certification progress
Ensure regulatory compliance through continuous self-training Insufficient independent preparation for certifications
Orient to a three-year evolutionary development plan Difficulty getting staff to prepare for internal audits
Support the quality director, owners, and process managers Lack of internal self-assessment
Nonconformities systematically managed and resolved Difficulty relating activities to procedures (requirement for certification)
Appreciate progress supported by evidence Difficulty in transferring know-how to the organization
Document proper management practice and legal evidence  
Have adequate preparation to handle audits and certifications  
Go!

A4016.CoreBusinessFocus

This tool facilitates the conduct of a 4-hour session to identify expendable activities to focus on core business, making it one of the most effective and swift A4ManagementTools available.

Key Results Solved Problems
Focusing on core business and ceasing peripheral activities Tendency to consider everything critical
Defining strategic activities through targeted meetings Tendency to centralize activities and delegate marginal tasks
Halting superfluous activities Engaging in tasks far from the core business
Distinguishing unsustainable initiatives Willingness to manage every aspect
Reinvesting freed resources in higher-yield activities Tendency to fill every available moment
Guiding executives and managers towards strategic tasks More operational than strategic approach
Proactively filtering new initiatives Difficulty in eliminating non-essential activities
Increasing revenue per employee  
Go!

A4074.WorksPreparation

This tool facilitates the optimal preparation of carrying out high- quality activities, inspired by more than 50 practical tips.

Key Results Solved Problems
Having an anticipatory calendar (documenting cyclic activities) Preventable errors
Having an action plan (shared and reusable) Operational inefficiencies
Keeping control of costs, times, and goals Prolonged waiting times
Documenting standardized procedures Management unforeseen events
Minimizing environmental impact: errors, waste, defects Lack of consideration for the environment
Increasing collaborators’ satisfaction Unnecessary movements and waste
  Health and safety risk
  Underutilization of human capital

 

Go!

A4024.LeanActions

This tool facilitates self-evaluation and the identification of interventions to simplify, standardize, and promote organized and cooperative work (among countless suggestions).

Key Results Solved Problems
Streamlining activities and processes for greater agility Tendency to hoard
Identifying waste, reducing its impact and costs Disorganized management of workspaces
Self-assessing to recognize your simplification capabilities Unsynchronized operations
Minimizing search and preparation times Frequent operational and mental disorder
Responding to client requests within the time of a short phone call Repetitions, errors, and waste
Establishing a coordinated and gradual team approach Obstacles in establishing effective collaboration
Appreciating collaborators’ efforts and stimulating self-generated improvement High time spent searching for information and documents
Reducing waste by adopting a subtraction-based mindset  
Go!

A4103.WrongActivitiesBlocker

This tool enables the analysis of activities and solutions to verify their convenience.

Key Results Solved Problems
Stopping ineffective activities before they start Lack of a method to quantify the convenience of activities
Isolating activities without break-even Difficulty in defining criteria for discerning actions to be taken
Evaluating activities with long-term returns Unaligned initiatives
Weighing influencing factors Persistence of unproductive tasks
Comparing different solutions Initiatives with long-term break-even
Conducting spending reviews Suboptimal resource management
Orienting towards profitable activities  
Go!

A4029.ImprovementActions

This tool offers a methodology for assigning concrete continuous improvement measures to every collaborator (inspired by multiple suggested activities), along with an action and monitoring plan.

Key Results Solved Problems
Implementing the continuous improvement process Irregular progress
Comparing your management methodologies with best practices Few bottom-up initiatives
Optimizing activity execution, inspired by multiple proposals Intermittent application of best practices
Adopting a systematic approach in task execution Inadequate verification of the application of improvement actions
Ensuring that best practices are effectively applied Recurrence of non-conformities
Extending the improvement approach to all company sectors, in compliance with ISO 9001 standards Occasional integration of learnings into processes
Valuing each collaborator’s contribution  
Identifying waste and reducing environmental impact and costs  

 

Go!

A4032.NonConformityTreatment

This tool provides a methodology to effectively manage non-conformities, failures, and malfunctions, turning them into opportunities for the organization.

Key Results Solved Problems
Decisively addressing non-compliances, faults, and malfunctions Tendency to accept recurring problems
Distinguishing between improvement and non-compliance Ignoring warning signs
Applying solutions following a scale of effectiveness Adopting temporary or palliative solutions
Documenting correct management practices and legal evidence Omitting the investigation of non-conformity causes
Encouraging a resilient and constant approach Unrealized potential due to errors and discrepancies
Identifying waste and reducing environmental impact and costs  
Go!

A4073.ImprovementIdeasImplementation

This tool gives everyone the opportunity to propose ideas, perceptions and solutions, promoting continuous improvement.

Key Results Solved Problems
Implementing continuous improvement ideas Uncoordinated (and unauthorized) individual initiatives
Incorporating the best insights of employees and customers into one’s own processes Knowledge confined to the minds of collaborators (rather than integrated into the organization)
Following a shared implementation procedure Neglected suggestions from collaborators
Ensuring some individuals’ innovation translates into the entire organization’s progress Missed improvement opportunities
Minimizing resistance to change Interruptions in the continuous improvement process
Recognizing collaborators’ areas of specialization Proposals left pending
Go!

A4101.4HoursImprovementSprint

This tool facilitates conducting a 4-hour workshop aimed at highlighting the most and least productive activities and establish the corrective actions.

Key Results Solved Problems
Identifying strengths and weaknesses through a 2-4 hour focus meeting Reluctance to stop the 3 least effective activities
Directing efforts and resources to avoid resistance Lack of a shared action plan
Eliminating the three major weaknesses in a sprint Lack of a unified direction of intent
Mobilizing collaborators towards an immediate goal Ongoing unproductive activities
Identifying new collective resources Dissatisfaction among those who perceive inefficiencies but cannot find allies
Dealing with concerns as a group Difficulty in agreeing on actions to be taken
Conducting informal but effective audits  

A4010.CertificationReadinessAssessment

Key Results Solved Problems
Obtain an assessment of one’s readiness for certification Poor monitoring of certification progress
Ensure regulatory compliance through continuous self-training Insufficient independent preparation for certifications
Orient to a three-year evolutionary development plan Difficulty getting staff to prepare for internal audits
Support the quality director, owners, and process managers Lack of internal self-assessment
Nonconformities systematically managed and resolved Difficulty relating activities to procedures (requirement for certification)
Appreciate progress supported by evidence Difficulty in transferring know-how to the organization
Document proper management practice and legal evidence  
Have adequate preparation to handle audits and certifications