Assess employees – A4ManagementTools

Procedure in correct order:

. Step 1: Address strengths, weaknesses, risks, and opportunities: A4028.SWOTAnalysis.
. Step 2: Stimulate attitudinal development: A4030.AttitudesDevelopment.
. Step 3: Plan employees’ skill development: A4017.HR-DevelopmentPlan.
. Step 4: Guide employees to align with the professional profile: A4071.HumanCapitalReadiness.
. Step 5: Evaluate the employee and define annual goals: A4003.EmployeeEvaluation.
. Step 6: Follow up and verify progress: A4042.StepsForward.
. Step 7: Visually represent the action plan: A4075.VisualActionPlan.
. Step 8: Share feedback. Reward and correct: A4001.Feedback.

A4028.SWOTAnalysis

This tool allows for outlining future actions by identifying strengths, weaknesses, opportunities, and threats associated with initiatives and projects.

...

Key Results	Solved Problems
Addressing strengths, weaknesses, opportunities, and threats of initiatives and projects	Minimization of strengths and weaknesses
Documenting the existing potential	Underestimation of risks and opportunities
Leveraging the emerged results	Lack of follow-up after SWOT analysis
Defining actions and responsibilities	Decisions based on intuitions rather than structured analysis
Promoting data-driven decision-making	Poor ability to anticipate adverse events
Presenting outcomes and operational strategies

A4030.AttitudesDevelopment

This tool offers inspiration from over 500 skills, categorized by competency groups, to discover new areas of growth both individually and in a group.

...

Key Results	Solved Problems
Encouraging personal development by tapping into over 500 skills	Tendency not to recognize skills to develop
Consciously selecting qualities to improve	Tendency to stick to habitual methods
Exploring new areas of recognition	Limited ideas on how to evolve
Discovering unexplored opportunities	Complacency in current skills
Defining new goals	Minimization of one’s growth potential
Encouraging collaborators to maintain curiosity

A4017.HR-DevelopmentPlan

This tool allows for the planning of employee development as well as documenting available skills.

...

Key Results	Solved Problems
Surveying training needs	Partial view of the personnel evolution project
Having a comprehensive corporate training program	Limited time planning
Generating convocations with educational objectives	Heterogeneous business management methodologies
Organizing practical sessions (follow-up)	Considerable administrative commitment
Planning learning audits (audits, tests, evacuation tests, etc)	Obstacles in recording needs and training results
Managing budgets and reporting	Exceeding budgets
Maintaining a file for each collaborator

A4071.HumanCapitalReadiness

This tool helps to outline the knowledge, skills, and attitudes required for each professional profile and to guide collaborators

...

Key Results	Solved Problems
Defining specific requirements for each professional profile	Absence of defined requirements
Outlining necessary knowledge, skills, and attitudes	Absence of a skills database
Evaluating requirement fulfillment	Untapped human potential
Identifying gaps and planning improvement	Lack of a skills development plan for each role
Attracting talents aligned with company needs	Difficulty in drafting development plans
Isolating unsuitable profiles	Insufficient incentives for role-specific specialization
Updating the available skills database	Risk of selecting inadequate profiles

A4003.EmployeeEvaluation

This tool facilitates the assessment of collaborators' performance, objective formalization, and the development of an action plan for the upcoming year.

...

Key Results	Solved Problems
Guiding collaborators throughout the upcoming year	Constant need for performance realignment
Harmonizing the aspirations of collaborators with those of the organization	Lack of a performance evaluation method
Calling to action and to contribution	Unattainable work goals (lack of clear agreement)
Integrating new necessary performances	Inconsistent motivation
Promoting the (independent) development of collaborators and tracking progress	Decreased competitiveness of the company’s human capital
Proving to be a reliable and credible leader	Limited knowledge of current best practices
Quickly recalling what was agreed upon	Lack of human capital development

A4075.VisualActionPlan

This tool allows the graphical visualization of one's action plan and to communicate it clearly.

...

Key Results	Solved Problems
Visualizing your action plan graphically	Difficulty in establishing the time needed to complete activities
Establishing a visual sequence of execution	Challenges in managing work peaks
Balancing resource utilization	Failure to identify critical paths and workload peaks
Incorporating Work Breakdown Structure (WBS) into an overall vision	Late planning
Coordinating activities and defining interdependencies	Absence of an overall vision
Calculating the resources required at each stage	Difficulty in monitoring work progress at a glance
Detecting inconsistencies early on

A4001.Feedback

This tool allows offering feedback to collaborators and partners, acknowledging merits, identifying areas of improvement, and monitoring the effectiveness of corrective actions.

...

Key Results	Solved Problems
Sharing constructive feedback that serves as motivation	Absent or occasional recognition of merits
Expressing appreciation to collaborators and partners	Limited use of feedback as an incentive
Encouraging collaborators to realize their potential	Tolerance of negative behaviors
Strengthening relationships between managers and employees, clients, suppliers, and colleagues	Reluctance to implement corrective actions
Documenting your commitment to supporting professional growth	Authoritarian tendencies and inappropriate behaviors
Objectifying corrective actions with a fact- and data-based approach	Lack of communication of expectations as superior
Managing inappropriate behaviors (ensuring patience is not perceived as acceptance)
As a last resort: terminating the employment relationship following proper management procedures (after exploring all possible alternatives)

A4042.StepsForward

This tool enables the listing of tasks to be completed and encourages teams to work proactively.

...

Key Results	Solved Problems
Protocoling pending issues and resolving them in an organized manner	Uncertainty about the progress of delegated activities
Compiling a document with all tasks to be performed	Ambiguity regarding task assignments
Putting certain activities on hold (to allow them to mature or to decide whether to abandon them)	Propensity to postpone the most challenging activities
Making collaborators responsible	Tendency to react rather than anticipate
Appreciating the efforts made	Engagement in tasks of little relevance instead of critical ones
Consulting progress without needing to ask	Difficulty in coordinating harmoniously
Organizing ideas in a few moments
Limiting email exchanges

A4028.SWOTAnalysis

Key Results	Solved Problems
Addressing strengths, weaknesses, opportunities, and threats of initiatives and projects	Minimization of strengths and weaknesses
Documenting the existing potential	Underestimation of risks and opportunities
Leveraging the emerged results	Lack of follow-up after SWOT analysis
Defining actions and responsibilities	Decisions based on intuitions rather than structured analysis
Promoting data-driven decision-making	Poor ability to anticipate adverse events
Presenting outcomes and operational strategies